Ref: NA
In Attendance: Michael Pastor (President and meeting chair), Rick
Walker (Vice President and Secretary), Sean Redmond (Membership Chair), and Dan
Vorano (Treasurer) were in attendance.
Also in attendance were club 17 members.
Previous Actions: Not applicable.
Discussion: The Meeting Chair opened the
meeting at 7:05 PM. The main purpose of this meeting was to provide members
with a status of club activity over the past season, hold the executive
elections, vote on the new club By-Laws and present the proceeds from the
charity run to
Item 1: The President presented the
agenda.
Item 2: The Fund Raiser Chair (Patsy
Bradley) presented the check for $8000, raise by the charity run in September
2006, to the
Item 3: The treasurers provided a
financial statement (enclosed). He noted
the fact that the club had made some capital purchase which
include the projector and the show display stand. He also noted that the club had to hire an
accountant to complete the income tax return back to the incorporation date of
the club. Previous executive were not aware of this requirement. The club
financial books will be audited by an team of three
club members. The team is Dan Murphy, Dan Daoust and Mike Devereaux. The treasurer concluded by stating that the
club will finish the year in a good financial standing.
Item 4: The President opened the floor for
discussion on the new club By-Laws that were sent to club members two weeks
prior to the meeting. The president noted that the Membership chair duties had
been omitted in error and would the By-Laws would be amended. Dan Vorano
motioned that the By-Laws be accepted by the membership noting that the
amendment will be completed. Mike Deveraux seconded. The membership voted
unanimously in favors of accepting the By-Laws including the amendment.
Item 5: The Secretary presented the
results of the club survey that was sent out to all current and last years
members. A total of 47 members
responded. The information gained will
be valuable for next years executive in planning the way forward for the club.
Item 6: The president summarized the
events and accomplishments of the 2006 season. There are 85 members, down from
last years but still very good. The club benefited from very good sponsor support which include all those from last years as well as a
couple more. The charity run was very successful thanks to Patsy Bradley and
her team of volunteers which included members of her family as well as club
members.
Item 7: The President informed the
membership that Central Frontenac had passed the By-law permitting ATV road use
as per provincial regulations. He also noted that the Halliburton ATV club was
joining with EOTA and that either organization trail pass would be valid for
both trail systems. The president also introduced a proposed new membership
payment plan that will separated trail pass costs from
the club membership fees. This will be
decided by next years executive.
Item 8: The club survey draw for the $50 Canadian Tire gift certificate was held with the winner being Dan Daoust. All those that responded to the club survey were entered in this draw.
Item 9: The club executive election was held. All positions were elected unanimously without challenge. The results are:
President: Terry Burke (nominated - Dan Vorano, seconded - Mike Deveraux)
Vice President: Rick Walker (nominated - Dan Daoust, seconded - Rick Robidas)
Secretary: Rick Walker (nominated - Mike Deveraux, seconded - Dan Daoust)
Membership Chair: Patsy Bradley (nominated - Dan Vorano, seconded – Sean Redmond)
Treasurer: Dan Vorano (nominated - Mike Pastor, seconded - Dan Daoust)
The past President, Mike Pastor will assist next years executive as an advisor and act as a club representative at meeting was outside agencies.
Item 10: The president noted that the Christmas dinner was tentatively planned for the 1 Dec 06 at the 7 West Motel. There was no indication of disagreement to this plan.
Any other Business: None
Next Meeting: TBD
Adjournment: The Chair adjourned the meeting
at 9:00 PM.